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Inventory Google Workspace Data Usage

To inventory end-user Gmail and Drive usage, follow the belowinstructions.

To inventory Shared Drive usage, follow the instructions in the secondsection.

User Gmail & Drive Usage

  1. Login to Google Admin

  2. Click on Users.

  3. Email usage should display by default.

  4. If Drive is not displayed in your current view, click on the ManageColumns icon on the right side of the screen.

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  5. Click the Add new column arrow.

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  6. Select Drive usage and then click SAVE.

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  7. Click the Download Users link to download the visible columns in CSVformat.

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  8. In the Download user info window, select the following and clickDOWNLOAD:

    • Currently selected columns
    • Comma-separated values (.csv)

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  9. Review the spreadsheet to identify how much user Gmail and Drive datathere is to migrate.

Shared Drive Usage

  1. Login to Google Admin

  2. From the Admin console Home page, go to Apps > Google Workspace > Drive andDocs.

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  3. Make sure that Drive is turned on.

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  4. Click Manage shared drives.

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  5. In the Storage used column, identify the amount of storage used.

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